Along with being able to receive and pay bills online, owners for the first time have one website where a dashboard shows all of their horses, along with ownership percentages, vendor information, all billing records and more.
To replicate current bookkeeping practices, a primary vendor is generally a trainer, consignor or farm manager and is responsible for maintaining horse ownership percentages and managing billing authorizations for other vendors.
To maintain horse owner privacy, vendors must be approved by either the primary vendor or owner for invoices to be sent.
Pay multiple invoices to the same recipient with one payment by ACH bank transfer or credit card.
Yes, your financial data safety is paramount to us. We’ve employed the most robust encryption and security protocols to ensure that sensitive data is neither lost nor breached in any way.
Payees (vendors and syndicate/partnership managers) pay one low monthly subscription fee for the ability to send unlimited invoices and receive payments directly into their bank account. Payers charged $.50 cent transaction fee per payment made.
All efforts have been made to ensure that horses that have raced are part of the system. Horses that have not raced must be entered manually, as does owner, syndicate/partnership manager and vendor information.
Users can be either Owners, Vendors or Syndicate/Partnership Managers and can hold more than one of these roles.
Under the “Account” tab in the top right of any screen, select “Role Management”, then select which role you would like to add.
In the top left corner of any screen, click on the “Role” link and select which role you would like to work under.
Under the “Horses” tab, click on “Add Horse”. Select the appropriate breed and enter at least the horse name and click “Search Horses”. If the horse is found you can click the “Select” button under the “Action” column. If the horse is not found, click on “Create Horse” and enter the remaining fields above. Click “Create Horse” again once all the information is input correctly. If the horse is currently unraced and unnamed, you can leave the “Horse Name” blank.
Whether you are the first owner of a horse or you are acquiring ownership from an existing ownership, the start date is important so that invoices are sent to the correct ownership group based on dates of service to that horse.
After successfully searching for or creating a horse, click on the “Add/Edit Horse Ownership” button. Or from the “My Horses” page, click on the “Edit” button in the row of that horse.
On Horsebills.com you will no longer have to take added steps of creating and emailing invoices to one or multiple owners. The invoice is created and sent on our site, with each owner’s percentage automatically calculated. More importantly, you can receive payment on our site with funds deposited directly into your bank account, something which sets us apart from anything else in the horse industries.
Generally, our website does not eliminate the role of the bookkeeper–if anything it only increases their importance. As the hub of record-keeping for most primary vendors, the bookkeeper will still accurately input all pertinent information regarding billing, in and out dates, owner information, etc.